Privacy Policy

This privacy policy explains how our organization, Women's Health 2040, collects, uses, and stores personal data. Women's Health 2040 and its membership are regulated through this policy.

Contents

What data do we collect?

How do we collect your data?

How will we use your data?

How do we store your data?

Who has access to your data?

Communication and marketing

What are your data protection rights?

Privacy policies of other websites

Changes to our privacy policy

How to contact us

How to contact the appropriate authorities

What data do we collect?

Women's Health 2040 collects the following data:

Membership Data: First name, last name, email, gender (optional), age, student/professional status, company/university (optional), role/title/field of study, and city of residence.

Event Attendance Data: We may collect different data for various events. Typically, we ask for your name, email, occupation, and any allergies.

Partner Data: The names and roles of contacts at our partners, their business emails, and their business phone numbers.

Speaker Data: Names, email addresses, phone numbers, biographies, images, and occupation of speakers at our events.

Content Data: Names, images, video, and other personal details about interviewees published on our website.

Cookies: Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. As of August 01, 2025, no cookies are used. This may be subject to change.

How do we collect your data?

You directly provide us with most of the data we collect, always with your consent. We collect and process data when you:

Register for our events.

Register or participate as a partner of Women's Health 2040.

Register or participate as a volunteer, press, or speaker at one of our events.

Engage with us on channels outside of our website, such as LinkedIn, Instagram, or through email.

How will we use your data?

Our organization collects your data to:

Process and manage your membership.

Send you information related to your membership.

Arrange and produce events.

Publish content on our website (e.g., speaker names and biographies).

Optimize our products, offerings, and services, including meeting medical needs.

Market our organization and its offerings.

Use membership registry data for insights and statistics about our members. This data is never presented in a way that identifies a single member.

Record video and take photographs at our events for marketing purposes on our website and social media channels. By attending our events, you consent to being photographed or filmed.

How do we store your data?

Women's Health 2040 securely stores your membership data in Hubspot and Gohighlevel. We will keep your membership data for as long as you remain a member. This data will not be sold to or shared with other organizations or companies.

Data you provide when registering for our main conference or other events may be handled by third parties for ticketing or registration purposes, which you will be required to consent to at the time of registration.

Speaker and Content Data will be publicly posted on our website and branded channels, some of which are third-party service providers like YouTube, LinkedIn, and Instagram.

Who has access to your data?

Chosen representatives of Women's Health 2040 can access and manage your personal data through our membership registry.

Communication and marketing

If you are a member, we will send you information via email about our events, news, and services, as well as those of our partners, that we believe may be of interest to you. You can always opt out, but doing so means we cannot contact you with information regarding your membership.

If you no longer wish to be contacted for marketing purposes, please opt out through a received email. Opting out of marketing emails does not end your membership.

What are your data protection rights?

Women's Health 2040 wants to ensure you are fully aware of all your data protection rights. Every user has the right to:

- The right to access – You can request copies of your personal data. We may charge a small fee for this service.

- The right to rectification – You can request that we correct any information you believe is inaccurate or complete any information you believe is incomplete.

- The right to erasure – You can request that we erase your personal data, under certain conditions.

- The right to restrict processing – You can request that we restrict the processing of your personal data, under certain conditions.

- The right to object to processing – You can object to our processing of your personal data, under certain conditions.

- The right to data portability – You can request that we transfer the data we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. To exercise any of these rights, please contact us at [email protected]

Privacy policies of other websites or services

Our website and marketing materials may contain links to other websites. Our privacy policy applies only to our website.

Changes to our privacy policy

Women's Health 2040 keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on October 24, 2023.

How to contact us

If you have any questions about our privacy policy, the data we store about you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: [email protected]

How to contact the appropriate authority

If you are not satisfied with our handling of your information, you can report this to the Swedish Authority for Privacy Protection (Integritetsskyddsmyndigheten). Under the GDPR, you are entitled to receive information about the processing of your personal data free of charge once a year.

Such a request must be sent from the email address used to register your membership to [email protected]

If you have any questions about the management of your member information, please email us at [email protected]